Ipswich City Council

Building Better Clubs

Sport and recreation clubs play a key role in keeping the community healthy and active. Building Better Clubs has been created to help sport and recreation clubs in Ipswich be sustainable for a better community.

The program focuses on providing support in five key areas:

Education and Training - workshops, seminars and other resources focusing on important issues relevant to clubs
Grants and Awards - Council and other grant, funding and award opportunities available to clubs
Promotion - local opportunities to promote clubs online and through programs
Information - industry and Council news/updates, current grant, funding and award opportunities, upcoming workshops, facility booking information and other resources for clubs
Communication - provide Council with your ideas for workshops and resources, and feedback about the program

Please click on the below for more information about the support available in each area:

Education and Training

Workshops & Seminars

Ipswich City Council and the Department of Communities, Sport & Recreation Services provide free workshops to help people involved in sport and recreation clubs to address emerging issues and update skills and knowledge.

Building Better Clubs FREE Workshops

Workshops are provided based on topics identified as priority areas by sport and recreation clubs in Ipswich. 2011 workshops will be conducted on the topics of Event Management, Financial Management and Administration, and Recruiting and Retaining Coaches and Officials.

For more information about the 2011 workshops, please download the below flyer:

Building Better Clubs - 2011 Workshops (PDF, 2 mb)

For more information about these workshops, please download the below flyers:

Planning and Running Sporting Events Workshop Flyer (PDF, 1.7 mb)

Club Financial Management and Administration Workshop Flyer (PDF, 239 kb)

Recruiting and Retaining Officials and Coaches Workshop Flyer (PDF, 1.6 mb)

Previous workshop resources are available below:

Topic	Resources
Recruiting and Retaining Officials and Coaches	Recruiting And Retaining Officials And Coaches Workshop Presentation (PDF, 1.2 mb) Recruiting And Retaining Officials And Coaches Workbook (PDF, 846 kb) Recruiting And Retaining Officials And Coaches Sample Volunteer Agreement (PDF, 197 kb) Recruiting And Retaining Officials And Coaches Sample Position Descriptions (PDF, 224 kb)
Planning and Running Sporting Events	Event Management Workshop Presentation (PDF, 1.4 mb) Event Management Workbook (PDF, 514 kb) Event Management Checklist (PDF, 205 kb) Event Management Plan Template (PDF, 450 kb) Event Management Plan Example (PDF, 330 kb) Ipswich Hosptial Foundation Resource Centre Application Form Sun Protection & Event Equipment (PDF, 179 kb) Ipswich Hosptial Foundation Resource Centre Application Form Electrical Equipment (PDF, 182 kb)
Financial Management and Administration	Financial Management & Administration Presentation (PDF, 1.3 mb) Financial Management & Administration Workbook (PDF, 632 kb) Meeting Agenda Template (Word Document, 985 kb) Minute Keeping Template (Word Document, 1024 kb) Motions Diagram (PDF, 471 kb) Master Register of Games (Excel Spreadsheet, 989 kb) Ticket Register (Excel Spreadsheet, 988 kb) Receipt (Excel Spreadsheet, 992 kb) Cashbook Payments (Excel Spreadsheet, 988 kb) Cashbook Receipts (Excel Spreadsheet, 987 kb)
Increasing Junior Participation in Sport	Active After School Program Brochure (PDF, 455 kb) Expression Of Interest Form & Contacts (Word Document, 381 kb)
Creating Sport Club Development Plans	Club Development Plans Presentation (PDF, 158 kb) Club Health Checklist (Word Document, 725 kb) Club Development Plan Template (PDF, 487 kb) * * available in Word document format on request Club Development Plan Sample (PDF, 395 kb)
Grant Writing for Sports Clubs	Grant Writing For Clubs Presentation - Session 1 (PDF, 1 mb) Grant Writing For Clubs Presentation - Session 2 (PDF, 288 kb)
Recruiting Sport Club Volunteers	Recruiting Sport Club Volunteers Presentation (PDF, 147 kb) Volunteer Management Booklet - Mentoring (PDF, 268 kb) Mentoring Programs Checklist (PDF, 187 kb) Related link - http://www.sportandrecvolunteering.com.au/ - provides clubs opportunity to advertise volunteer positions together with many volunteer management resources

Locker Room & Regional Workshops

The Department of Local Government, Sport & Recreation Services provides locker room seminars, regional workshops and other education/training opportunities on topics such as club committees, general principles of coaching plus much more. Visit the event calendar for more information.

Upcoming workshop in Ipswich! FREE Event Management Workshop on Tuesday 31 May, 6-9pm at the Ipswich RSL. For more information and to book please click on the below flyer:

Event Management Workshop Flyer (PDF, 158 kb)

Australian Sports Commission - Active After-School Program Training

The Australian Sports Commission's Active After-School Program provides clubs the opportunity to deliver activities at primary schools to promote clubs and to help create school-club links. The Australian Sports Commission conducts regular FREE training for interested community minded participants to be accredited as community coaches to deliver active after-school sessions within the program.

Online Resources

There are a many online resources available for free to help people involved in sport and recreation clubs to manage their clubs. Some key resources are outlined below:

Club Development Network Library	The Australian Sports Commission's Club Development Network Library provides a variety of resources to assist clubs in a wide range of areas including participation and membership, volunteer management, club committees, planning and administration.
Club Resources	The Department of Communities, Sport & Recreation Services provides resources to assist clubs in better business practices, increasing participation, junior sport and volunteer management.
The Clubhouse	The Department of Sport and Recreation Western Australia's Clubhouse is a compilation of resources for clubs including a series of club development booklets on topics such as guides for presidents, treasurers and secretaries, marketing and promoting clubs, volunteer management plus much more.
Modern Club Management Toolbox	Moreton Bay Regional Council has developed the Modern Club Management Toolbox to provide resources to assist clubs in volunteer management, managing children and young people, committee functions and risk management.
Club A-Z Manual	Counties Manukau Sport (NZ) have developed a free online Club A-Z Manual covering topics such as budgets, club development, constitutions, committee roles, job descriptions, meetings, promotion plus much more. These resources have been designed with the user in mind, with many containing a quick info sheet on the topic together with templates and samples/examples.
Healthy Food and Drink Guidelines for Sporting Clubs	The Department of Communities, Sport and Recreation Services have developed Healthy Food and Drink Guidelines for Sporting Clubs to assist sports clubs in providing healthier and more nutritious food options in their canteens. The guidelines provide sports clubs with an easy reference point so they can take a leading role in promoting healthy eating and offering more nutritional options for members and visitors.
Healthy Sporting Environments Project (NEW)	VicHealth are in the process of developing a kit of resources to help clubs create healthy sporting environments in recognition of the value and contributions that sporting clubs can make in providing safe, supportive, healthy and inclusive environments. The main focus of the Healthy Sporting Environments Project is to support clubs to attain minimum standards in 6 areas of club development. These 6 areas include: Responsible use of Alcohol Healthy food Protection from harmful effects of UV (sun safety) Creation of an inclusive, safe and supportive environment for women, people from CALD backgrounds and Indigenous people Injury Prevention and management Reduced tobacco use Creating healthy sporting environments helps clubs increase their membership levels and participation in their club activities by enabling clubs to meet the needs of more people within their communities (especially families). While this project is being implemented in Victoria, anyone can access the resources from the toolkit to guide the implementation of initiatives to provide healthy environments in their sporting clubs. The first resource that has been developed as part of this project aims to help sporting clubs be more inclusive and welcoming of everyone in their community. The Everyone Wins toolkit specifically aims to help clubs increase the involvement of women and girls, Aboriginal people and people from culturally diverse communities in their club activities. For more information about this project click here.

Grants and Awards

Ipswich City Council Programs:

Ipswich City Council provides financial support to developing athletes and to assist in hosting events through the Ipswich Sports Awards and Event Sponsorship programs.

Ipswich Sport Excellence Bursaries and Ipswich Sports Awards Programs	The Ipswich Sport Excellence Bursaries and Ipswich Sports Awards offer monthly bursaries and monthly and yearly awards to recognise our many sports people and their achievements.
Sporting Event Sponsorship Program	The Sporting Event Sponsorship Program provides financial assistance to eligible organisations to host sporting events in Ipswich.

Other Opportunities

There are a variety of grant/funding opportunities available to sport and recreation clubs outside of Council. Click on the below link for more information:

Sport Grant/Funding Opportunities

Promotion

There are a number of free opportunities to promote your club and its activities locally both online and through local programs:

Ipswich Community Online Directory	The Ipswich Community Online Directory is a 'one-stop-shop' for Ipswich residents to find out about local organisation's services, including sport and recreation.
Ipswich Healthy 4 Life Guide	The Ipswich Healthy 4 Life Guide provides Ipswich residents with information about local free and low cost healthy lifestyle activities.
Ipswich City Council Events Calendar	The Ipswich City Council Events Calendar provides Ipswich residents with information about local events.
Active Breaks Program	The Active Breaks program provides clubs the opportunity to deliver activities with teachers during school holidays to: increase participation in physical activity during school holidays promote local sporting clubs to the community provide skill development opportunities for local clubs and teachers create school-club links For more information please contact the program coordinator: Melinda Covey Ph: (07) 3810 6666 buildingbetterclubs@ipswich.qld.gov.au
Active After-School Program	The Australian Sports Commission's Active After-School Program provides clubs the opportunity to deliver activities at primary schools to promote clubs and to help create school-club links. The program provides: free professional development for your club, coaches and parents funding to help buy equipment paid coaching work information onupcoming events, funding etc opportunities to develop pathways to increaseclub membership access to resources including activity kits and equipment Please click on below for more information about the program: Active After School Program Brochure (PDF, 455 kb) If you would like to get involved please complete an Expression of Interest Form (below) and send to the program coordinator (Rodney). Expression Of Interest (Word Document, 381 kb) If you would like more information please contact Rodney: Rodney Coxsedge Ph: (07) 3031 8013 Rodney.coxsedge@ausport.gov.au

Information

Building Better Clubs Email Updates

The Building Better Clubs Email Updates provide sport and recreation clubs with current information about:

Industry news and updates
Council news and updates
Grant, funding and award opportunities
Upcoming workshops
Other resources for clubs

To receive the email updates please email buildingbetterclubs@ipswich.qld.gov.au.

Facility Bookings

Sport and recreation facilities can be booked through Council's permit system. Please click here for more information about the permit system.

Communication

Your Ideas

We would like your input! Please email any topics you would like to learn about that will help your club, or any other feedback or suggestions for the Building Better Clubs program to buildingbetterclubs@ipswich.qld.gov.au.

Last Updated 20 Mar 2012 |

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