A Road Permit is required to carry out certain activities within road reserves in the Ipswich City Council (ICC) area. A road reserve is the area from property boundary to property boundary including the verges, footpaths, shoulders, traffic lanes, and median. The common activities include carrying out works or traffic management within road reserves.
Permits are issued pursuant to the Local Government Act 2009. Carrying out such activities without a permit is illegal, and may result in a fine of up to 200 penalty units. Activities carried out in breach of a condition of a permit may result in a fine of up to 40 penalty units.
Some road reserves within the ICC area are State Controlled Roads (SCRs), and separate permission must be obtained from the Department of Transport and Main Roads (DTMR) for activities within SCRs, refer to list of State Controlled Roads (PDF, 20.7 KB). Where the activity impacts both ICC and DTMR roads, permits are required from both authorities. DTMR’s road counts and categories list refer to QLD Globe.
Any impacts to bus routes or bus stops are notified in advance to TransLink. The Applicant must gain approval for impacts to the passenger transport network as a result of the proposed works or approved activities. The Applicant must apply 21 days prior to changes commencing and comply with any stipulated approval conditions. Apply at Department of Transport and Main Roads website or via email to email@example.com.
Minor activities confined solely to the footpath or verge on Local roads defined in Ipswich City Council's Hierarchy that do not divert pedestrians onto the shoulder or traffic lanes, and maintain sufficient space, adequate surfaces and protection for pedestrians to pass safely, do not require a Traffic Control Permit. Example activities include short term storage of construction or landscaping materials (less than 12 hours, with groundsheet protection for grassed areas, formed footpaths not impeded), opening manholes, pits or other structures for inspection by small work-crews (with any associated vehicles legally parked on the road).
Council waives their right to receive notice of works under Schedule 3, Clause 19 (1) (a)-(d) of the Telecommunications Act 1997 that do not involve breaking the surface of the road reserve (under the Telecommunications Act).
Public utility authorities or their nominated sub-contractors may wish to receive (free of charge) Pre-Lodgement Design Advice from Council, for their proposed utility alignments, prior to lodging permit applications. A formal response letter will be generated - this is not an approval for the works to proceed, all applicable permits will need to be obtained prior to commencing works.
When applying for free Pre-Lodgement Design Advice at least 20 business days must be given, longer for large or complex projects.
All Road Permits are issued to The Applicant (e.g. the Responsible Organisation conducting the works – Principal Contractor or the Organisers of an Event). Any Public Liability Insurance associated with the permit must be held by The Applicant (not a sub-contractor) and the Nominated Traffic Management Company.
A Traffic Management Company may apply on behalf of The Applicant, if it has been authorised to do so, but details of The Applicant must be provided.
All permit period applied for must be consecutive dates. Applications can be submitted using the online form and must be submitted at least 20 business days (10 business days for administration amendment) prior to the requested permit period to allow for processing.
All sections of the application form must be completed to avoid delay in processing the applications. The supporting documentation, including amendment application, must be uploaded to the portal, ensuring these details are kept on file and are current. Applications that are incorrect or incomplete will not be processed until all required information has been received.
Permit amendments can be applied for, these are defined as below:
Application for amendments must be submitted within the currency period of the issued road permit.
Annual Permits are only issued by invitation to utility service providers to enable regular maintenance works only on existing infrastructure. Please read all the Conditions of the permit, as these are different from our Standard Permit conditions. Notifications must be sent to the Road Permits Team as per the Permit Conditions to ensure there is no conflict of works.
Annual permit holders wishing to install new infrastructure or replace existing infrastructure (with the exception of fixture replacement) must complete a New Application to cover the associated works.
A detailed description of all proposed works is to be submitted where applicable.
Descriptions such as 'excavating road' are not acceptable. An example of an acceptable description would be "excavating trench across road to install conduits for new 11kV cabling, work to be staged across road one lane at a time, trenches to be plated and trafficable after hours".
A site plan indicating location of proposed work is required. Other marked up plans or drawings are also useful such as any proposed earthworks or temporary structures. This could range from Pre-Lodgement Design Advice documents, through to Approved Construction plans of the works being undertaken.
A Road Permit is also required for activities that do not involve breaking the surface of the road reserve, this could involve altering or disrupting the normal flow of traffic (including vehicles, pedestrians, bicycles and mobility devices).
Traffic Management MUST be carried out by a company registered with the Department of Transport and Main Roads Traffic Management Registration Scheme. The Register of Traffic Management Organisations can be viewed on the Department of Transport and Main Roads website.
A Traffic Management Plan (TMP)
A TMP must be developed for every project to address the identified risks. The length and complexity of the TMP is proportionate to the size of the project and level of risk associated with the works.
The TMP shall contain the minimum following information.
Traffic Guidance Scheme (TGS)
The TGS should include detailed drawings depicting the layout and type of traffic control devices to be used for all situations likely to be encountered during the work. TGS’s may also include written descriptions of the arrangements. TGS’s should be developed for stage / element of work to be protected and should reflect the outcome of the risk assessment and traffic options analysis.
The TGS shall contain the minimum following information.
Schemes that do not comply with the MUTCD, AGTTM and QGTTM may delay processing of the application.
Traffic management must be implemented onsite by suitably trained and qualified people employed by the registered traffic management company, in accordance with the current version of the Manual of Uniform Traffic Control Devices (MUTCD) Part 3, Australian Guide to Temporary Traffic Management (AGTTM) and Queensland Guide to Temporary Traffic Management (QGTTM).
The Applicant and Nominated Traffic Management Company must hold a current Public Liability Insurance (PLI) policy with a minimum cover of $20 million throughout the permit period. The insurance company must be licensed to operate in Australia. The Applicant and Nominated Traffic Management Company must provide evidence of insurance to Council with the application.
If The Applicant is unable to comply with any of the Standard Conditions, they must state which number/s they can’t comply with and include an explanation for each outlining the reason/s why they are unable to comply.
The Standard Conditions are:
The following standard times apply:
Ipswich City Council's road hierarchy maps can be found at https://www.ipswichplanning.com.au/planning-documents/technical-specifications under "Roads"
Works and reinstatement are to be carried out in accordance with Ipswich City Councils relevant Standard Drawings. Commonly referred standard drawings include SR.22, SR.23, SR.43, SR.44, SP.11 and SP.107.
Invoices will be issued according to the details provided in the application. Refer to Council's Fees and Charges.
To apply via the online application form – Click Here to be taken to the MyIpswich Portal.
Online application forms will submit straight to Council. Please make a record of the reference number of your online application.
Downloadable Road Permits Application Form
Completed downloadable application forms are to be sent to Ipswich City Council preferably via email to firstname.lastname@example.org
Or by mail to:
Ipswich City Council
PO Box 191
Ipswich QLD 4305
For the Christmas and New Year period, Council and the Road Permit team will take a short break over this time. Please check the main Council website for the period of closure.Please be aware that no Road Permit Applications will be processed during this period. All active permits must have valid currency during this time. Any applications / amendments / extensions must be submitted no later than 2 weeks prior to the Christmas shutdown allowing time for processing.